Apps · Supply Chain
Purchase
Bring stock and services in — requests for quotation, purchase orders and vendor bills, with replenishment that proposes orders before you run out.
The Purchase app manages everything you buy. Raise a request for quotation, turn it into a purchase order, receive the goods, and match the vendor bill — with the ledger and stock valuation updating as you go.
The procure-to-pay flow#
- Request for quotation (RFQ)
Draft an RFQ to one or more vendors from Purchase → Orders → New. Add the products and quantities you need.
- Confirm the purchase order
Once a vendor is chosen, confirm the RFQ into a purchase order. The vendor gets a clean PDF; you get an expected receipt.
- Receive
When goods arrive, validate the receipt in Inventory. Stock and valuation update immediately.
- Bill & pay
Register the vendor bill against the order and pay it in Accounting. Three-way matching flags any mismatch.
Quelixa cross-checks the purchase order, the receipt and the vendor bill. If the billed quantity or price doesn't match what you ordered and received, it's flagged before you pay — not after.
Replenishment#
Stop running out — or overstocking. Reordering rules watch each product's on-hand quantity against a minimum and propose a purchase when it dips below.
| Setting | Controls | | --- | --- | | Min / max | The stock band to keep this product within. | | Lead time | How early to order, given the vendor's delivery time. | | Preferred vendor | Who the proposed order goes to, and at what price. |
With reordering rules in place, the Replenishment view becomes your shopping list: review the proposals and confirm. Nova · Aurora Nova can suggest min/max levels from your demand history.
Vendor pricing#
Vendor price lists capture each supplier's prices, minimum quantities and lead times, so the right cost and ETA fill in automatically when you order.
Insight · Fusion The Procurement Intelligence board tracks spend by vendor and category, on-time delivery and price trends — the leverage you need for the next negotiation.